Terms and Conditions
Please read these terms and conditions carefully and retain for reference.
NB *No dogs other than assistance dogs may be brought into the exhibition premises.
Queries –
Any questions regarding the exhibition should be sent by email to southernnatureartexhibition@gmail.com
ACCESSIBILITY GUIDE FOR SNA
You can download our accessibility guide here using this PDF link.
Last updated: August 2025
Summary of T&C's:
Please read carefully the full terms and conditions of the exhibition.
● The minimum sale price in the exhibition is £100.00. Photography and miniatures minimum sale price is £75.00
● Factor in the exhibition's 30% sales commission in the price of your art.
● There is a £10 admin fee for artwork entry that is non-refundable.
● The artwork entry is selective. If you don't get selected, then you will be refunded in full, except the £10 admin fee. If you don't claim your refund within the 1 month notice period we give you, we will keep the money as a donation.
● Artist Studio Pitch (previously known as the Art Market) will be 4 days only.
● All exhibits are subject to the organiser’s discretion.
Queries –
Any questions regarding the exhibition should be directed by email to southernnatureartexhibition@gmail.com
Costs -
Artwork - £20.00 for the first artwork entered, £15.00 per extra artwork entered.
Catalogue Page *optional* - £20 for a half page (A6 landscape), £40 for a full page (A5 portrait)
Artist Studio - £260.00 (minimum 4 days, but the stand can be shared between 2 artists)
Admin Fee for Artwork Entry - £10 non-refundable
Exhibition & Artist Studio opening times -
● Private view evening 6:00pm – 9:00pm
● Public show on Friday to Sunday: 10.00am – 5.00pm. Monday: 10am - 4pm.
Full T&C's:
Eligibility and number of submissions
The exhibition is open to all artists and should be themed on the subject of nature. You do not have to be from the south or even the UK to enter, but you do need to be here to drop off and collect your artwork. The artist must have the
right to reproduce the work of the image used. Photocopies, commercially produced prints, and laser copies of work are not acceptable. Domestic animals or pet subjects are not eligible. All exhibits must be for sale. The artists may enter at up to THREE exhibits, further exhibits at the discretion of the organisers. The exhibits must be owned by the artist and cannot be entered by a third party or agent. We will NOT accept any artwork that has AI generated imagery. You CANNOT enter work that has been exhibited at a previous SNA Exhibition.
Purpose made box canvases are acceptable unframed, but ordinary canvases without frames are not. Box canvases must be at least 35mm depth and should not have staples or tacks down the sides, with the painting continued on the sides.
If you have any doubts about your entry or intend to submit non-traditional media, please check with the organisers first. All exhibits are subject to the organisers’ discretion.
Sales and Copyright
Commission of 30%, (0% in the Artist Studio/Art Market) will be deducted from the sale price of all original work and should be included and allowed for in the sale price. Works entered but not handed in will not have the fees refunded.
Rookesbury Park, nor the Organisers, will be held responsible for any work exhibited by members that infringes copyright law – the artist is held responsible for the originality of their own work.
Framing and preparation of work
All pictures must be suitably framed with a picture cord ready for hanging (wire is not acceptable). Cord should not be visible above the top of the picture or be too tight and should be attached to ‘D’ rings. Clip frames or frames with unprotected glass edges are not acceptable, nor are mirror plates for hanging. Each painting must be clearly labeled on the back, (sculptures on the base, but not tied on), with the artist’s name, contact details, the work’s title and price. Work that is not properly secure or without hangers and/or cord, or in any way infringes the above will not be displayed. All exhibits should be clean and ready to exhibit. We have the right to turn away work on arrival if it does not meet these standards.
Size and Pricing
There is a maximum height and width restriction of 100cm. Pricing must include VAT (if the artist is VAT registered). Sale prices should be to the nearest pound with a minimum price of £100. Pictures larger than 100cm may be considered but please contact and speak to the exhibition organisers before submitting.
Insurance, Responsibilities
Artists are advised to insure their own work, as no liability or responsibility can be taken by Rookesbury Park or the organisers. For a studio pitch, evidence of Public Liability insurance is required.
Delivery and Collection of work
All paintings must be delivered and unpacked to Rookesbury Park on the dates displayed on the SNA website. If you cannot make these times, please contact the Directors to make alternative arrangements. We DO NOT accept postage to and from the exhibition.
Wrapping for paintings cannot be left as there is very little storage space. If 2D work is sold, the Directors and Volunteers will package your work with care for the buyers at the end of the show with SNA's own bubblewrap. Sculptures and 3D work must be left with their wrapping so that it can be re-packaged if sold. The Directors will aim to hang or display your artwork to its best possible advantage. Once the works have been curated and hung in the exhibition, you CANNOT move or adjust your work - any issues must be brought to the attention of a Director.
If a piece of your work is sold, we will contact you the day it sells. Unsold work must be collected from Rookesbury Park on the date stated on the SNA website. No work will be released early.
The organisers will not accept responsibility for works uncollected at the appropriate time. Overseas artists submitting work should email southernnatureartexhibition@gmail.com for assistance.
Private View Evening
The Private View Evening will be held the evening before the exhibition opens to the public (please see SNA website for full details). The preview will include the Artist Studios. Tickets for the event will be sent nearer to the exhibition along with an acknowledgement and receipt for your entry. Artists exhibiting do not need tickets for the Private view but may request tickets for their key buyers. Additional tickets are available on application.
Volunteering
We need your help and without it, we cannot run the exhibition. Volunteering is a great opportunity to meet other like-minded artists, introduce potential customers to your work and make the public feel welcome when viewing our exhibition. We have a number of volunteering opportunities including front of house, meet and greet, exhibition set up and take down, car park supervision and general stewarding, amongst others. If you can find the time and fancy having a laugh with a team of people working behind the scenes (we provide snacks and drinks!), please complete the help wanted form that will be made available prior to the exhibition, with the times that you can assist.
Marketing
By entering your work, you automatically agree to SNA using your artwork to promote the exhibition. The copyright for the artwork remains with the artist. There are a number of leaflets and fliers available for distribution, please contact the organisers for a handful. We encourage all artists to promote the exhibition through their normal social media channels. SNA will promote the exhibition, and individuals work throughout the year using as many channels as possible, but any sharing of posts by participating artists will be mutually beneficial. The organisers want your work to be seen as much as you do.
Catalogue
The catalogue is a visual and written summary of the exhibition and will feature all artist's names and pieces exhibited. If you choose to purchase an A5/A6 space in the catalogue, you will get the opportunity to have an artist statement, social media links, a list of all exhibited pieces and an image of your work. The image must be of professional quality and show at least one of the pieces that you are exhibiting in that years exhibition - it is up to the artist whether they also want to feature themselves or other pieces in the image however we have the right to ask for a different image if the one submitted is not suitable for the catalogue. The catalogue is included with paid entry to the exhibition, therefore everyone who enters will receive a copy.
Artist Studio Pitch/Art Market
If you have signed up to have an artist studio pitch then it is a requirement that you enter a minimum of 1 artwork into the exhibition. If you do not do this by the specified deadline, then we have the right to take away your space in the art market and open it up to other people.
Data Protection
Please be aware that your information will be stored on our database with your contact details, which we require in order to keep in contact with you and provide our services. This information will not be shared to a third party without your consent.
Refund Policy
Requested refunds
The Directors of Southern Nature Art are committed to protecting and respecting artist. So we offer refunds on some of the purchases that are made through us via written request. Each case is considered individually and refunds are not offered automatically. Please read the full terms and conditions below which will go into detail of when refunds will or will not be approved. For refund requests please email southernnatureartexhibition@gmail.com
Painting registration refunds
If you request a refund before the closing date of registration, you will get a 50% refund (-£10 admin fee). After the registration date we cannot give out any refunds. The reason for this is that we produce a catalogue and will have collated and created lists of artwork and registration paperwork and painting labels. Also at that point we are unable to get another artist who might have wanted to exhibit with us into that space.
Artwork that doesn't get selected after the deadline date will get a full refund (-£10 admin fee).
If your artwork turns up at hand-in but does not meet the requirements or breaches copyright laws and the Directors rule that you have not adhered to the terms and conditions of entry then you will not get a refund.
If we decide not to exhibit your work due to curating the exhibition, but your artwork adheres to the terms and conditions, we will offer a full refund and an explanation where possible. (we are all artists and dislike when we pay to exhibit and get rejected without a reason or explanation and also do not get a refund.)
Artist Studio Pitch (Art Market)
You can cancel your pitch before the deadline date (21st June) and get a 50% refund (-£10 admin fee). Cancellations after this date will not get a refund.
If you have not entered artwork(s) into the exhibition we will in the first instance contact you (via email or phone) to remind you that you need to have a minimum of 1 artwork entered into the exhibition. If you do not enter at least 1 artwork into the exhibition within the time limit we give you, we will remove you from our list of exhibitors and you will lose your studio pitch. You will not be refunded in this case.
And Finally……
The organisers will do their best to display the artworks to their best advantage. If you have any doubts about entry requirements, please contact the organisers via southernnatureartexhibition@gmail.com.